It seems the more ways they invent for us to communicate, the worse we become at it.

Email is pretty old-school these days (and I believe smart companies will replace it, internally at least, with the productivity tools like Teams application from Microsoft), but I am still constantly amazed and frustrated by the sloppy way many people use it.

Most days I get 100 plus emails, and even discounting the ‘spammy’ ones, about half of those need not have come to me at all.

Meet 5 “e-mail e-diots”, that need to learn the error of their ways.

I am pretty sure you know most of them them already!

1. The CC King

This is the person who copies in everyone, on everything. No matter how trivial, we all get the email. Or maybe it’s not trivial, but it’s just nothing to do with us. We still get the email.

Why do they do it? Maybe to ‘cover all bases’, to show how busy or smart they are, or just a bad habit. Who knows? But please, just stop doing it! Think about the recipients you add before you press ‘send’. Do they need to know? Will they care? Are you just annoying people?

 

2. Mr. Always-Reply

These people are irritating. It’s like they have to have the last word via email. So no matter that the communication is complete. Everything clear. They will still send one more email. Maybe just with a few words, saying nothing or repeating what’s been discussed.

The worst offender strikes when you send out a group email with a piece of standard information. No reply needed. But they reply anyway, often repeating what was in your email, or just offering gratuitous, irrelevant comment on what you said!

 

3. The Reply-All Princess

You send an email to a group of people. Some reply if it affects them.

This offender replies to everyone telling them it does not affect them! Then another ‘Reply-all’ loony copies everyone in on the inane reply, which might be about going to the pub on Friday. Then they copy all 50 people in, confirming a time for the rendezvous. Then another presses ‘Reply-all’ asking if they can make it half an hour later…. FFS!

 

4. The CC-Clown

This person does not understand confidentiality. There is a BCC option in email, which goes unused by the Clown, and every single email address of 30 strangers are circulated for the world to see.

Give it a few days and then the spam begins… Keep my address private… please!

 

5. The SMS ‘er”

SMS lingo is irritating when used in a SMS message. Used in an email, it’s bordering on a crime.

Please don’t email me saying CUL8R, and if you dare LOL me I will scream.

 

Can you think of any more annoying email habits? Let me know in the comments below and I will add them to the list.

Author: Jonathan Lawton

With almost a decade’s experience of successfully, supporting, designing and delivering innovative web development projects worldwide I now focus on providing leadership to help customers shape business and technology strategy.

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